Janitorial cleaning · Price your work

Commercial Cleaning Bid Calculator

Build a janitorial bid from the cleaner-hours required by the scope, not just a price per square foot. Convert those hours into loaded labor cost, add supplies and overhead, then price the full contract.

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Calculate your result

Make it your business

Start with an example, then replace the assumptions. Results update as you type.

Examples illustrate different workloads. They are not market averages or recommended prices.

Cleanable area (sq ft)

Area included in the routine scope, not automatically the entire building.

Routine production rate (sq ft/hour)

Your measured cleanable square feet per cleaner-hour for this scope. The example is not an ISSA rate.

Visits per week (visits)

Use the contracted weekly cadence.

Hourly wage or owner labor allowance ($/hour)

Include a fair cost for your own labor even when you work alone.

Target operating margin (%)

Profit as a share of selling price, after all costs entered. A 25% margin is not a 25% markup.

Cost & schedule assumptions 5 inputs

These example values affect your result. Review each before relying on the worksheet.

Extra task time per visit (hours)

Additional total cleaner-hours for restrooms or tasks excluded from the routine production rate.

Service weeks per year (weeks)

Weeks when the contracted visits take place. Exclude non-service weeks even if employees receive paid leave.

Additional payroll burden (%)

Your employer taxes, workers' comp, benefits and paid-time allowance as a percentage of wages. Avoid double counting separate cost fields.

Supplies per month ($/month)

Monthly supplies for this account.

Allocated monthly overhead ($/month)

Supervision, transport, insurance and other account costs.

Build extra task time

Only include tasks excluded from your routine production rate. All times below are editable examples; validate them in a walkthrough.

Restroom fixtures

Restroom fixtures: Quantity

Restroom fixtures: Minutes each

Entrances

Entrances: Quantity

Entrances: Minutes each

Other extra tasks

Other extra tasks: Quantity

Other extra tasks: Minutes each

0.63 additional cleaner-hours per visit

Export to keep your work. Refreshing or leaving this page clears your inputs and saved comparison.

YOUR WORKSHEET

Monthly contract bid

$3,788.89

Price per visit

$174.87

Cleaner-hours per visit

3.8

Monthly operating profit

$947.22

See the cost breakdown

Loaded cleaning labor: 2,491.67
Monthly supplies: 100
Monthly allocated overhead: 250
Operating profit: 947.22

Rows use the dollars or hours named in each label.

What if the assumption changes?

Change only routine production rate by ±20%. Bounds apply. Everything else stays fixed; this is a scenario, not a forecast.

Monthly contract bid
Routine production rate	Result
2,400 sq ft/hour -20%	$4,511.11
3,000 sq ft/hour Current	$3,788.89
3,600 sq ft/hour +20%	$3,307.41

Production rate is cleanable square feet per cleaner-hour. Use a measured rate for the full scope. Do not multiply cleaner-hours by crew size again.

Prepare a customer service estimate

Includes your scope and calculated service price. Your costs, margin and internal comparisons are excluded.

Scope and schedule to include

Review the draft before sharing. Taxes and terms need your review.

Add a scope to enable your estimate download.

When your business changes

Before signing the account, organize the client's requested insurance limits, endorsements and certificate details.

Explore the insurance next step

Illustrative planning, not an insurance quote. Inputs and results are excluded from tool analytics.

Understand the result

The method,
made clear.

Cleaner-hours per visit = cleanable area ÷ production rate + extra task hours. Monthly visits = weekly visits × service weeks ÷ 12. Monthly bid = (loaded labor × monthly visits + monthly supplies + overhead) ÷ (1 − margin).

Validate the scope in a walkthrough. Production rates for individual tasks should not be treated as whole-building cleaning rates.

How to use this tool

01
Replace the example inputs with your actual costs and work estimates.
02
Compare the result with a real completed job or your current operating budget.
03
Adjust the assumptions, download your worksheet, and review the relevant insurance questions before your business changes.

Worked example

Using the illustrative inputs below produces monthly contract bid: $3,788.89. These are example business assumptions, not market benchmarks.

Cleanable area: 10,000 sq ft
Routine production rate: 3,000 sq ft/hour
Extra task time per visit: 0.5 hours
Visits per week: 5 visits
Service weeks per year: 52 weeks
Hourly wage or owner labor allowance: 25 $/hour
Additional payroll burden: 20 %
Supplies per month: 100 $/month
Allocated monthly overhead: 250 $/month
Target operating margin: 25 %

Price per visit: $174.87

Cleaner-hours per visit: 3.8

Monthly operating profit: $947.22

Before you rely on the numbers

Assumptions
and limitations.

Every prefilled number is an illustrative example, not a market average, recommended price, tax rate, or insurance quote.
Results use only the costs and time you enter. Include owner compensation, insurance and overhead where applicable without counting a cost twice.
Calculations exclude sales tax and financing unless you include them in your inputs. Round your final customer price deliberately.

From planning to protection

Your next
insurance question.

Before signing the account, organize the client's requested insurance limits, endorsements and certificate details.

Explore janitorial cleaning insurance

Worksheet inputs are not submitted to a carrier or added to an insurance application. Confirm the facts in the quote form before you submit.

Questions owners ask

A few useful answers.

Does crew size change cleaner-hours?

Dividing work across a larger crew may shorten elapsed time, but it does not automatically reduce total cleaner-hours. Enter production in square feet per cleaner-hour.

Why not multiply weekly visits by four?

Using annual service weeks divided by twelve reflects the annual schedule more accurately. Five visits for 52 weeks is 260 visits, or about 21.67 monthly.

Are the production rates industry standards?

No. Defaults are illustrative. Use task-appropriate measured production or a properly sourced benchmark, then validate it against the actual facility.

Keep planning

The next useful tool.

Plan your growth

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Check a commercial cleaning contract's actual monthly profit, break-even price and renewal price at your target margin.

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Prepare a janitorial contract with a checklist for scope, staffing, access, equipment and client insurance documents.

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Coverage planning checklist

Build an insurance discussion checklist for your services, employees, vehicles, equipment and customer requirements.

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Payroll premium scenarios

Model the payroll-rated component of workers' compensation using your own policy rate and experience modifier.

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Sources and methodology

Prepared by Kinro. Methodology and linked references checked 2026-10-29. Calculation formulas are Kinro planning models. Sources support the concepts stated below; they do not endorse our example values or results.

ISSA: How to Calculate Cleaning Times (opens in a new tab)
Cleaning workload can be estimated from cleanable area and a task-appropriate production rate. Our example rates are editable assumptions, not ISSA benchmarks.
IRS: Employment taxes (opens in a new tab)
Employer costs extend beyond wages. Enter the payroll burden that applies to your business; the tool does not calculate tax liability.
NAIC: Small business insurance (opens in a new tab)
Different exposures call for different coverage discussions. Eligibility, requirements, exclusions, and policy terms need individual review.

Educational planning only. Confirm coverage, requirements and policy suitability with a licensed insurance professional. No coverage is quoted, bound or changed by using a worksheet.