Janitorial cleaning · Plan your growth

Janitorial Contract Profitability & Renewal Calculator

Compare collected contract revenue with the labor and operating costs needed to deliver it. Then calculate the price that supports your target margin at today's costs.

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Calculate your result

Make it your business

Start with an example, then replace the assumptions. Results update as you type.

Examples illustrate different workloads. They are not market averages or recommended prices.

Monthly contract revenue ($/month)

Collected or reliably collectible revenue before sales tax.

Total cleaner-hours per month (hours)

All paid service hours for this account, including supervision if applicable.

Hourly wage or owner labor allowance ($/hour)

Include a fair cost for your own labor even when you work alone.

Target operating margin (%)

Profit as a share of selling price, after all costs entered. A 25% margin is not a 25% markup.

Cost & schedule assumptions 4 inputs

These example values affect your result. Review each before relying on the worksheet.

Additional payroll burden (%)

Your employer taxes, workers' comp, benefits and paid-time allowance as a percentage of wages. Avoid double counting separate cost fields.

Monthly supplies ($/month)

Actual supplies allocated to the contract.

Monthly allocated overhead ($/month)

Insurance, administration, vehicles and supervision not counted above.

Other monthly account costs ($/month)

Rework, subcontractor charges or additional account-specific costs.

Export to keep your work. Refreshing or leaving this page clears your inputs and saved comparison.

YOUR WORKSHEET

Monthly operating profit

$450.00

Current operating margin

11.3%

Break-even monthly price

$3,550.00

Price at target margin

$4,733.33

See the cost breakdown

Loaded labor: 3,000
Supplies: 150
Overhead + other: 400
Profit: 450

Rows use the dollars or hours named in each label.

What if the assumption changes?

Change only total cleaner-hours per month by ±20%. Bounds apply. Everything else stays fixed; this is a scenario, not a forecast.

Monthly operating profit
Total cleaner-hours per month	Result
80 hours -20%	$1,050.00
100 hours Current	$450.00
120 hours +20%	-$150.00

When your business changes

A new site, larger payroll or different cleaning activities may require updated underwriting information.

Explore the insurance next step

Illustrative planning, not an insurance quote. Inputs and results are excluded from tool analytics.

Understand the result

The method,
made clear.

Monthly profit = revenue − (cleaner-hours × loaded wage + supplies + overhead + other costs). Renewal price = total monthly cost ÷ (1 − target margin).

A negative result means the entered costs exceed revenue. Check whether time, supplies or rework have drifted since the original bid.

How to use this tool

01
Replace the example inputs with your actual costs and work estimates.
02
Compare the result with a real completed job or your current operating budget.
03
Adjust the assumptions, download your worksheet, and review the relevant insurance questions before your business changes.

Worked example

Using the illustrative inputs below produces monthly operating profit: $450.00. These are example business assumptions, not market benchmarks.

Monthly contract revenue: 4,000 $/month
Total cleaner-hours per month: 100 hours
Hourly wage or owner labor allowance: 25 $/hour
Additional payroll burden: 20 %
Monthly supplies: 150 $/month
Monthly allocated overhead: 300 $/month
Other monthly account costs: 100 $/month
Target operating margin: 25 %

Current operating margin: 11.3%

Break-even monthly price: $3,550.00

Price at target margin: $4,733.33

Before you rely on the numbers

Assumptions
and limitations.

Every prefilled number is an illustrative example, not a market average, recommended price, tax rate, or insurance quote.
Results use only the costs and time you enter. Include owner compensation, insurance and overhead where applicable without counting a cost twice.
Calculations exclude sales tax and financing unless you include them in your inputs. Round your final customer price deliberately.

From planning to protection

Your next
insurance question.

A new site, larger payroll or different cleaning activities may require updated underwriting information.

Explore janitorial cleaning insurance

Worksheet inputs are not submitted to a carrier or added to an insurance application. Confirm the facts in the quote form before you submit.

Questions owners ask

A few useful answers.

Is this gross or operating margin?

It is the margin after every cost entered. Include allocated overhead to approximate an operating margin rather than a labor-only gross margin.

Does the renewal price predict what the client will accept?

No. It shows the price needed for your cost and margin assumptions. Scope, competition and negotiation remain separate decisions.

How should I treat rework?

Include actual paid rework hours in labor or its separate cost in other costs, without counting it twice.

Keep planning

The next useful tool.

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Sources and methodology

Prepared by Kinro. Methodology and linked references checked 2026-10-29. Calculation formulas are Kinro planning models. Sources support the concepts stated below; they do not endorse our example values or results.

ISSA: How to Calculate Cleaning Times (opens in a new tab)
Cleaning workload can be estimated from cleanable area and a task-appropriate production rate. Our example rates are editable assumptions, not ISSA benchmarks.
IRS: Employment taxes (opens in a new tab)
Employer costs extend beyond wages. Enter the payroll burden that applies to your business; the tool does not calculate tax liability.
NAIC: Small business insurance (opens in a new tab)
Different exposures call for different coverage discussions. Eligibility, requirements, exclusions, and policy terms need individual review.

Educational planning only. Confirm coverage, requirements and policy suitability with a licensed insurance professional. No coverage is quoted, bound or changed by using a worksheet.